{"id":1841,"date":"2022-02-08T14:35:27","date_gmt":"2022-02-08T14:35:27","guid":{"rendered":"https:\/\/weekwise.com\/?p=1841"},"modified":"2023-04-20T10:52:56","modified_gmt":"2023-04-20T10:52:56","slug":"resources-over-allocation","status":"publish","type":"post","link":"https:\/\/weekwise.com\/cs\/resources-over-allocation\/","title":{"rendered":"How to deal with over-allocation of resources"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"1841\" class=\"elementor elementor-1841\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-37b1ab94 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"37b1ab94\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-5f326a76\" data-id=\"5f326a76\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-14560b6c elementor-widget elementor-widget-text-editor\" data-id=\"14560b6c\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><\/p>\n<p>Many small businesses struggle with resource allocation and over-allocation of resources. After all, it\u2019s difficult to plan a lean and Agile operation with precision.\u00a0 When it comes to fleshware it\u2019s crucial to be familiar with the skillset, expertise and capacity of the team. But how to determine where to efficiently allocate your scarce resources?<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" src=\"https:\/\/weekwise.com\/wp-content\/uploads\/2022\/02\/resources-over-allocation-1-1024x672.jpg\" alt=\"\" width=\"800\" height=\"525\" \/><\/p>\n<p><\/p>\n<p><\/p>\n<h2 class=\"wp-block-heading\">\u00a0<\/h2>\n<h2>What is resource allocation in project management?<\/h2>\n<p><\/p>\n<p><\/p>\n<p>Resource allocation means scheduling and assigning people and tools for <a href=\"https:\/\/weekwise.com\/project-task-list\/\">project tasks<\/a>. It requires a nuanced understanding of the capacities of both individuals and equipment. Over-allocation stretches the existing human resoruces can lead to project delays and team member burnout.\u00a0<\/p>\n<p><\/p>\n<p><\/p>\n<p>Project managers that over-allocate resources risk that output quality will suffer and deadlines won\u2019t be met..<\/p>\n<p><\/p>\n<p><\/p>\n<h2 class=\"wp-block-heading\">\u00a0<\/h2>\n<h2>Why is it bad to over-allocate your resources?<\/h2>\n<p><\/p>\n<p><\/p>\n<p>\u00a0Over-allocation causes serious problems that can prove fatal to good quality software development projects. Team members and employees who feel constant stress think less clearly, make more mistakes and disengage from work.\u00a0 Eventually, these team members will leave rather than remain in a constant state of stress \u2013 and staff attrition should concern every project manager. It\u2019s much easier to allocate properly than to have to re-train new hires.<\/p>\n<p><em>Read more on <a href=\"https:\/\/weekwise.com\/project-management-stress\/\">Methods to reduce the stress of completing a project<\/a><\/em><\/p>\n<p><\/p>\n<p><\/p>\n<p>A long-term overallocation of human resources will lead to loss of business. Clients are not blind to projects going off the rails.\u00a0<\/p>\n<p><\/p>\n<p><\/p>\n<h3 class=\"wp-block-heading\">Over-allocation of resources &#8211; side effects<\/h3>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Mistakes<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>Employees who work beyond their capacity will make errors. They won\u2019t have time to check their work or test properly.<\/p>\n<p><em>Read more on how <a href=\"https:\/\/weekwise.com\/hr-capacity-planning\/\">Human resource capacity planning<\/a> works.<\/em><\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Missed deadlines<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>When teams feel pressure to deliver on overly ambitious timelines, they will likely fail. Missed deadlines upset the clients and lower team morale.<\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Employee disengagement<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>If the team feels like they face an uphill battle they will start to disengage. Unreachable targets cause employee apathy.<\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Lack of ownership<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>Tired and overworked employees will not feel that the project matters or belongs to them. Their stress and unhappiness will harm their work output.<\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Work-life balance issues<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>Teams that put in excessive hours will begin to feel resentful and tired. They will not perform their tasks up to the best standards.<\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Employee Burnout<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>The above items lead to employee burnout. Stressed-out team members will have more health troubles and sick days. They will not perform their jobs with the same productivity as before.<\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Staff Attrition<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>Finally, overworked, burned-out employees will start to look for opportunities elsewhere. Training up new workers saps valuable time and resources.<\/p>\n<p><\/p>\n<p><\/p>\n<ul class=\"wp-block-list\">\n<li><strong>Loss of Clients and revenue<\/strong><\/li>\n<\/ul>\n<p><\/p>\n<p><\/p>\n<p>Over-allocation will snowball. Clients will notice that their deliverables do not arrive on time or as promised. They will notice the errors and bugs. Finally, they will take their business elsewhere.<\/p>\n<p><\/p>\n<p><\/p>\n<h2 class=\"wp-block-heading\">\u00a0<\/h2>\n<h2>How to allocate your resources correctly and prevent over-allocation?<\/h2>\n<p><\/p>\n<p><\/p>\n<p>How can project managers make sure they distribute work properly and keep their teams productive and happy? We have several techniques available to ensure that we allocate resources in the best way possible.<\/p>\n<p><b><span style=\"background-color: transparent;\">1.\u00a0<\/span><span style=\"background-color: transparent;\">Schedule resources on a weekly basis<\/span><\/b><\/p>\n<p><\/p>\n<p><\/p>\n<p>First, managers should <a href=\"https:\/\/weekwise.com\/resource-planning-process\/\">plan out what resources they have available<\/a> for the upcoming project. This planning begins with listing team members and their areas of expertise. Managers also need to note what other projects the team members have ongoing. Responsible managers use specialized tools to visualize and plan out their resources over shorter time periods, ideally weekwise. Visualizing in this way gives them a high-level overview, while they can also drill down and view more granular data. When resources are planned and re-evaluated on a weekly basis, managers can spot and resolve potential overallocation (or under allocation) issues before it turns into a serious drawback.<\/p>\n<p><b><span style=\"background-color: transparent;\">2.\u00a0<\/span><span style=\"background-color: transparent;\">Set and recheck priorities<\/span><\/b><\/p>\n<p><\/p>\n<p><\/p>\n<p>To avoid over-allocating and over-extending, managers should recheck and recalibrate their project priorities. They should plan out the steps of a project and make sure critical tasks come first. During a project, managers need to make sure that the right tasks get moved to the front of the queue. (This happens during backlog grooming meetings in Agile teams).<\/p>\n<p><em>Find out on <a href=\"https:\/\/weekwise.com\/project-priority\/\">How does resource scheduling tie to project priority<\/a>.<\/em><\/p>\n<p><b><span style=\"background-color: transparent;\">3.\u00a0<\/span><span style=\"background-color: transparent;\">Stop scope creep<\/span><\/b><\/p>\n<p><\/p>\n<p><\/p>\n<p>Managers should keep the project on target. They should record client requests for new features or changes and add these to the backlog for future iterations. New requirements pushed into a project lead to over-allocation of resources. Managers should keep focus on the initial goals.<\/p>\n<p><em>Related article: <a href=\"https:\/\/weekwise.com\/project-scope-creep\/\">How project managers can manage resources to avoid scope creep\u2019s negative consequences?<\/a><\/em><\/p>\n<p><b><span style=\"background-color: transparent;\">4.\u00a0<\/span><span style=\"background-color: transparent;\">Add staff if necessary<\/span><\/b><\/p>\n<p><\/p>\n<p><\/p>\n<p>Managers should always consider the nuclear option of adding new staff if the project needs more resources. Rather than overburdening the existing team, they should meet deadlines by evaluating how well the team tackles their work and add resources if needed.<\/p>\n<p><b><span style=\"background-color: transparent;\">5.\u00a0<\/span><span style=\"background-color: transparent;\">Choose a powerful resource allocation tool<\/span><\/b><\/p>\n<p><\/p>\n<p><\/p>\n<p>The right resource allocation management tool makes all the difference. Weekwise helps managers and their teams see at a glance <a href=\"https:\/\/weekwise.com\/resource-planning\/\">what resources they have available<\/a>. Team members and their capacity appear in an easy-to-use dashboard. The dashboard lists projects and hours worked. Weekwise\u2019s dashboard also shows local public holidays and vacation time. Project managers see who has time and who might need some help to complete their project. Weekwise also offers <a href=\"https:\/\/weekwise.com\/timesheet\/\">timesheets<\/a> and <a href=\"https:\/\/weekwise.com\/invoices-2\/\">invoicing<\/a> and allows managers to see their projects in week-long blocks. Then they can delegate, plan and schedule projects with a clear vision of the resources at their disposal.\u00a0<\/p>\n<p><\/p>\n<p><\/p>\n<p><em>Weekwise helps software development companies examine their workflow and resources.<br \/>With Weekwise project managers see at a glance each team member\u2019s capacity and availability.<\/em><\/p>\n<p><\/p>\n<p><\/p>\n<p><em>Project resource planning is a breeze with an intuitive and simple dashboard like Weekwise.<\/em><\/p>\n<p><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Many small businesses struggle with resource allocation. After all, it\u2019s difficult to plan a lean and Agile operation with precision.\u00a0 When it comes to fleshware it\u2019s crucial to be familiar with the skillset, expertise and capacity of the team. But how to determine where to efficiently allocate your scarce resources?<\/p>","protected":false},"author":6,"featured_media":1974,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-1841","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to deal with over-allocation of resources - Weekwise<\/title>\n<meta name=\"description\" content=\"Resources over-allocation stretches the existing human resoruces and can lead to project delays and team member burnout.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/weekwise.com\/cs\/resources-over-allocation\/\" \/>\n<meta property=\"og:locale\" content=\"cs_CZ\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to deal with over-allocation of resources - 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